Learn how to use the navigation pane in microsoft word
The Navigation Pane in Word: Overview
How to Show the Navigation Pane in Word
The Navigation pane in Word lets you quickly search or navigate through your document. To show the Navigation pane in Word, click the “View” tab in the Ribbon. For all document views other than “Read Mode,” then check the “Navigation Pane” checkbox in the “Show” button group. If using “Read Mode,” then select the “Navigation Pane” choice from the “View” tab’s drop-down menu, instead. By default, the Navigation pane appears at the left side of the application window.
How to Move, Resize, and Close the Navigation Pane in Word
To move, resize or close the Navigation pane in Word, click the small downward facing arrow in the upper-right corner of the pane. A drop-down menu of choices then appears. To move the Navigation Pane in Word, choose “Move” from the drop-down menu or hold your mouse over the title area of the pane until it turns into a four-pointed arrow. Then simply click and drag the pane with your mouse to move it. If you release the mouse button when it is over the document area, it then appears floating over the document area. You can leave the pane floating or you can dock it to either the right or left side of the application window by dragging it to the right or left sides of the application window until it docks itself to that side of the window.
To resize the Navigation Pane in Word, choose the “Size” command from the drop-down menu or hover your mouse pointer over the separator between the pane and the main work area of the application window until the mouse pointer then turns into a horizontal, two-pointed arrow. Then adjust the width of the pane by clicking and dragging with your mouse.
To close the Navigation Pane in Word, choose the “Close” command from the drop-down menu or click the “X” in the upper-right corner to close the Navigation pane.
How to Find Text Using the Navigation Pane in Word
To search for text in your document using the Navigation Pane in Word, type a search term or phrase into the search bar in the Navigation Pane. As you type the term, Word then automatically searches your document for matching text entries. Matching results appear highlighted in your document. You can also click the “Results” section below the search bar in the Navigation pane to list the matching results in the Navigation Pane. If there are too many matching results, they may not all appear in the “Results” section of the Navigation pane. However, a “# results” line always appears under the search bar with upward and downward facing arrow buttons to its right that you can click to individually navigate through the matching results. To stop searching and stay at a selected result, click the “X” button at the right end of the search bar.
How to Navigate through a Document Using the Navigation Pane in Word
Also, to navigate through your document by using any headings or pages in your document, click either the “Headings” or “Pages” sections under the search bar in the Navigation Pane in Word. You can then click on a heading or a page to navigate to that heading or page in your document.
The Navigation Pane in Word – Instructions: A picture of the “Headings” section within the Navigation Pane in Word.
The Navigation Pane in Word: Instructions
Instructions on How to Show the Navigation Pane in Word
- To enable the display of the Navigation pane, click the “View” tab in the Ribbon.
- For all document views other than “Read Mode,” then check the “Navigation Pane” checkbox in the “Show” button group.
- Alternatively, if using “Read Mode,” then select the “Navigation Pane” choice from the “View” tab’s drop-down menu, instead.
- By default, the Navigation pane appears at the left side of the application window.
Instructions on How to Move, Resize, and Close the Navigation Pane in Word
- To move, resize or close the Navigation pane in Word, click the small downward facing arrow in the upper-right corner of the pane to reveal a drop-down menu of choices.
- To move the Navigation Pane in Word, choose “Move” from the drop-down menu or hold your mouse over the title area of the pane until it turns into a four-pointed arrow.
- Then simply click and drag the pane with your mouse to move it.
- If you release the mouse button when it is over the document area, it then appears floating over the document area.
- You can leave the pane floating or you can dock it to either the right or left side of the application window by dragging it to the right or left sides of the application window until it docks itself to that side of the window.
- To resize the Navigation Pane in Word, choose the “Size” command from the drop-down menu or hover your mouse pointer over the separator between the pane and the main work area of the application window until the mouse pointer then turns into a horizontal, two-pointed arrow.
- Then adjust the width of the pane by clicking and dragging with your mouse.
- To close the Navigation Pane in Word, choose the “Close” command from the drop-down menu or click the “X” in the upper-right corner to close the Navigation pane.
Instructions on How to Find Text Using the Navigation Pane in Word
- To search for text in your document using the Navigation Pane in Word, type a search term or phrase into the search bar in the Navigation Pane.
- As you type the term, Word then automatically searches your document for matching text entries.
- Matching results appear highlighted in your document.
- To list the matching results in the Navigation Pane in Word, click the “Results” section below the search bar in the Navigation pane.
- If there are too many matching results, they may not all appear in the “Results” section of the Navigation pane.
- However, a “# results” line always appears under the search bar with upward and downward facing arrow buttons to its right that you can click to individually navigate through the matching results.
- To stop searching and stay at a selected result, click the “X” button at the right end of the search bar.
Instructions on How to Navigate through a Document Using the Navigation Pane in Word
- To navigate through your document by using any headings or pages in your document, click either the “Headings” or “Pages” sections under the search bar in the Navigation Pane in Word.
- You can then click on a heading or a page to navigate to that heading or page in your document.
The Navigation Pane in Word: Video Lesson
The following video lesson, titled “ Using the Navigation Pane ,” shows how to use the Navigation Pane in Word. This video lesson is from our complete Word tutorial , titled “ Mastering Word Made Easy v.2019 and 365 .”
To go to a page or a heading in a Word document without scrolling, use the Navigation pane.
To open the Navigation pane, press Ctrl+F, or click View > Navigation Pane.
Browse by headings
If you’ve applied heading styles to the headings in the body of your document, those headings appear in the Navigation pane. The Navigation pane doesn’t display headings that are in tables, text boxes, or headers or footers.
In the Navigation pane, click the Headings tab.
To go to a heading in your document, click that heading in the Navigation pane.
Tip: To show or hide the subheadings under a heading, click the arrow next to the heading.
If you scroll through your document, Word highlights the heading in the Navigation pane to show you where you are. To go back to the top, click Jump to the beginning.
Browse by page
Click Pages. Then click a thumbnail image to go to that page.
When you do scroll through your document, Word highlights the page you’re on in the Navigation pane to show you where you are.
Search in your document
In the search box at the top of the Navigation pane, type the text that you want to find.
Click a result to see it in your document, or browse through all the results by clicking the up and down arrows.
Reorganize your document
You can move parts of your document around by moving them in the Navigation pane. You can also change the level of headings, and you can add new headings.
In the Navigation pane, click the Headings tab.
Do any of the following:
To move part of the document, click the heading and drag it to a new location.
To change the heading’s level or add a heading, right-click the heading, and then choose the action you want.
Note: If a document contains regions that are protected, you might be unable to drag a section beyond the last protected region.
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To open the Navigation pane, press Ctrl+F, or click View > Navigation Pane.
Browse by headings
If you’ve applied heading styles to the headings in the body of your document, those headings appear in the Navigation pane. The Navigation pane doesn’t display headings that are in tables, text boxes, or headers or footers.
In the Navigation pane, click the Browse the headings in your document tab.
To go to a heading in your document, click that heading in the Navigation pane.
Tip: To show or hide the subheadings under a heading, click the arrow next to the heading.
If you scroll through your document, Word highlights the heading in the Navigation pane to show you where you are.
Browse by page
Click the Browse the pages in your document tab. Then click a thumbnail image to go to that page.
When you do scroll through your document, Word highlights the page you’re on in the Navigation pane to show you where you are.
Search in your document
In the search box at the top of the Navigation pane, type the text that you want to find.
Click a result to see it in your document, or browse through all the results by clicking the Next Search Result and Previous Search Result arrows.
Reorganize your document
You can move parts of your document around by moving them in the Navigation pane. You can also change the level of headings, and you can add new headings.
In the Navigation pane, click the Browse the headings in your document tab.
Do any of the following:
To move part of the document, click the heading and drag it to a new location.
To change the heading to a higher or lower heading level, right-click the heading, and then click Promote or Demote.
To add a heading, click New Heading Before or New Heading After.
Note: If a document contains regions that are protected, you might be unable to drag a section beyond the last protected region.
The Navigation pane in Word 2007 is called the Document Map.
To open the Document Map, click View > Document Map.
Browse by headings
If you’ve applied heading styles to the headings in the body of your document, those headings appear in the Document Map. The Document Map doesn’t display headings that are in tables, text boxes, or headers or footers.
In the Document Map, click the a heading to jump to that location in your document.
Tip: To show or hide the subheadings under a heading, click the plus or minus sign next to the heading.
If you scroll through your document, Word highlights the heading in the Document Map to show you where you are.
Browse by page
Click the arrow next to Document Map, and then click Thumbnails. Then click a thumbnail image to go to that page.
When you do scroll through your document, Word highlights the page you’re on in the Document Map to show you where you are.
Lori Kaufman is a technology expert with 25 years of experience. She’s been a senior technical writer, worked as a programmer, and has even run her own multi-location business. Read more.
The Navigation Pane in Word 2010 allows you to jump around your document in several ways. You can use it to find text, Word objects, such as tables and graphics, and to jump to specific headings and pages.
We have previously shown you how to jump around your Word document using bookmarks. This article shows you how to use the Navigation Pane to move around your document in multiple ways.
To open the Navigation Pane, click the Find button in the Editing group on the Home tab, or press Ctrl + F.
The Navigation pane opens on the left side of the Word window, by default. In the edit box at the top of the pane, enter the word or phrase you want to find. The results should display automatically. If they don’t, press Enter or click the magnifying glass button to the right of the edit box.
A small thumbnail displays for each occurrence found for the word or phrase entered. To jump to an occurrence, click on the appropriate thumbnail. Every occurrence of the word or phrase is temporarily highlighted on the screen, as well, allowing you to quickly spot the text for which you are searching.
NOTE: Moving your mouse over a thumbnail tells you on which page that occurrence can be found.
You can also search for Word objects and document elements, such as graphics, tables, equations, footnotes, endnotes, and comments. To do this, click the down arrow on the right side of the search edit box. Under Find, select the type of object you want from the drop-down menu.
There are several options you can set to customize the Find feature. To set these options, click the down arrow to the right of the Search edit box again and select Options from the drop-down menu.
The Find Options dialog box displays. Select check boxes to turn on or off specific options. If you want your selections to be the default options, click Set As Default. Click OK to accept your changes and close the dialog box.
The Match case option allows you to find your text exactly how you typed it. For example, if you typed “Mode,” then “mode” will not be found.
When you search for text, all occurrences of it are found whether it is a word by itself or part of another word. For example, if you search for “begin,” occurrences of the word “beginning” would also display in the results. You can prevent this by selecting Find whole words only.
You can also use wildcards in your search by selecting the Use wildcards option. For instance, if you enter “c?i,” the results would display all words or portions of words that contain “c” as the first letter and “i” as the third letter. All other letters can vary. You can find a list of available wildcard characters on Microsoft’s site here.
NOTE: When you click OK to close the Options dialog box, the last search you did is cleared and the cursor is moved to the beginning of the document. If you click Cancel, the search is not cleared.
To easily navigate to each occurrence of the word or phrase, forwards in the document, click the down arrow (Next Search Result) button to the right of the three tabs below the Search edit box. The up arrow takes you to the previous search result, backwards in the document.
NOTE: The Next and Previous buttons can also be used to navigate to the next and previous Word object, if that is what you have selected to find.
If you have used the built-in heading styles in Word to define the sections of your document, you can easily jump to the different sections using the first (Browse the headings in your document) tab.
NOTE: This tab can also be used to easily reorganize your document.
Click the next tab to the right (Browse the pages in your document) to display thumbnails of all the pages in your document. Click on a page to quickly jump to that page.
If you would rather use the classic Find and Replace dialog box, click the down arrow to the right of the Search edit box and select Advanced Find from the drop-down menu.
The Find and Replace dialog box displays. This dialog box is similar to the one you’ve seen in previous versions of Word. The options from the Find Options dialog box are available by clicking the More button. You can also select to find certain formats, such as text formatted with a specific font or paragraph style. Clicking the Special button allows you to search for many special characters and marks.
You can also access the Replace tab or the Go To tab directly using the same drop-down menu on the Navigation Pane that opened the Find tab on the Find and Replace dialog box.
NOTE: The Replace tab adds a Replace with edit box below the Find what edit box on the Find tab.
The Go To tab on the Find and Replace dialog box allows you to jump to specific page numbers, sections, lines, or other document parts and objects.
You can also use the Go To tab to find Word objects and document elements, such as graphics or table, like the Navigation Pane. Select the desired item from the Go to what list. Click Go To once you have entered what you want to find.
To close the Navigation Pane, click the down arrow on the pane’s title bar and select Close from the drop-down menu. You can also use that menu to move and resize the pane.
NOTE: You can also close the pane using the X button to the right of the down arrow on the pane’s title bar.
Microsoft has improved the search and navigation features in Word 2010, making it easier to move around in your document and find text, styles, special characters, and document elements.
My document features several headings, none of which are displayed in the navigation pane. I have followed some of the troubleshooting steps found online, and cannot work out what the problem is. Here is the document:
All of the headings have been selected on either Heading 1, 2 or 3. In the ‘paragraph’ section of the modify style window, all of the outline levels have been set correctly, but yet still the headings do not appear in the navigation pane. Please see the pictures below.
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Here is a temporary link to a version of your paper using heading styles.
I also added a Table of Figures and changed the captions on four of your figures to use the Caption feature so they would show up in a Table of Figures.
I strongly urge you to take the time to learn Word a little better. Here is a great place to start:
Let us know if there’s anything else. If you don’t have any more questions, feel free to choose a rating. Thanks! (Five stars means helpful, one star means not helpful.)
Please mark helpful or answered as appropriate to help other users.
Charles Kenyon
Attorney at Law
Madison, Wisconsin
wordfaq[at]addbalance[dot]com
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You have your document almost one long paragraph as far as Word is concerned. The styles you are using are “linked” styles. To use them in the Navigation pane, or truly use them, they have to be applied to the entire paragraph.
You have to hit the Enter key to begin a new paragraph. Then click in any paragraph to which you want to apply a heading style without selecting any text and click on the style you want to apply. When you select text and apply a linked style, it does not apply the paragraph-level formatting to the text, only the character-level formatting. The Navigation pane (and the Table of Contents) look at the paragraph-level formatting, not the appearance, of the text.
This forum is a user-to-user support forum. I am a fellow user.
I hope this information helps.
Please let me know if you have any more questions or require further help.
You can ask for more help by replying to this post (Reply button below).
Please mark helpful or answered as appropriate to help other users.
Charles Kenyon
Attorney at Law
Madison, Wisconsin
wordfaq[at]addbalance[dot]com
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Sorry this didn’t help.
Great! Thanks for your feedback.
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In this post, you’ll be learning about the usage of Navigation Pane in Microsoft Word, its use cases and how to use them when working with a Word document.
What is Navigation Pane?
The Navigation pane in Word lets you quickly search or navigate through your document. It is one of the panes in the Task pane feature, which eases the user’s process.
It allows you to jump around your document in several ways. You can use it to find text, Word objects, such as tables and graphics, and to jump to specific headings and pages.
How to Enable/Disable Navigation pane in Microsoft Word?
To enable navigation pane, follow these steps:
- Open a word document and click the view tab.
- In the show section, check the Navigation pane.
- The Navigation pane appears at the left side of the page.
- If you want to disable the Navigation pane, follow the above the steps and uncheck the Navigation pane option.
How to Use the Navigation Pane in Word?
To use the Navigation pane effectively follow these steps:
- Click the Pages tab in the Navigation pane.
Every page in the document is represented by a thumbnail. Scroll and take a quick look on the pages in the document.
- Select a page in the list. Word jumps directly to the selected page.
- Click the Headings tab.
The Navigation pane now displays all the headings in the document.
- Select a heading in the Navigation pane.
Word jumps directly to that heading.
- Use the search bar to search your words.
About this lesson
Learn how the Nav Pane assists with document management.
Lesson versions
Multiple versions of this lesson are available, choose the appropriate version for you:
Exercise files
Download the ‘before’ and ‘after’ Word documents from the video tutorial and try the lesson yourself.
Quick reference
Navigation Pane
Learn how the Navigation Pane assists with document management.
When to use
The Navigation Pane will become a constant on-screen tool as you become an advanced MS Word user.
Instructions
Click the VIEW ribbon, and in the SHOW group, put a checkmark in the Navigation Pane box.
Click through the three options, Headings / Pages / Results, and observe the changes in the Navigation pane. Practice using these options on the Exercise file provided.
On the Results option, click the drop down arrow and click “Replace” (or press CTRL + H.)
This allows you to find a certain word and Replace it with a different word.
- 00:04 All right, let’s talk about the Navigation pane,
- 00:07 one of the most useful tools in all of Microsoft that is often ignored.
- 00:11 Because people just don’t realize how valuable it is.
- 00:13 Now I click on the View ribbon, right over here, of course, it’s a Navigation pane.
- 00:17 At this level, you should have that on, and be using it all the time.
- 00:21 It delivers three different options for you.
- 00:23 It delivers a list of our headings and
- 00:25 I can literally click through each one of these and jump to the next heading.
- 00:28 Imagine this on a 100-page document, and you can just skip, skip,
- 00:32 skip around to the next heading.
- 00:34 Now notice this little button up here that takes us to the top,
- 00:37 click, jumps to the beginning.
- 00:39 Now the pages, these are the thumbnails,
- 00:41 little thumbnails of every individual page.
- 00:43 I only have two pages on this document, but
- 00:46 again, I can click to which one I want and just, it jumps me right there.
- 00:50 I love this ’cause it also shows me kind of a mini-layout of that page.
- 00:53 So I can Just have a nice zoomed out view to look at all the little pictures,
- 00:57 if there’s any on there.
- 00:58 And of course, we have the results.
- 01:00 Now the results is simply the Find and
- 01:02 Replace feature that was in the other second section of this course.
- 01:06 I did a lot about the Find and Replace.
- 01:08 There is something to know about this.
- 01:10 You can find words, replace words, you can find formats, replace formats.
- 01:13 But look at this, you can actually find graphs, tables, footnotes, end notes,
- 01:18 you can find comments.
- 01:20 Don’t ignore that little drop-down arrow when you’re on the Navigation
- 01:23 pane results.
- 01:24 Hit that drop-down arrow and read through this and click around and explore those.
- 01:29 Because any time you’re looking for something really detailed and
- 01:32 you can’t find it, it’s probably on that drop-down arrow.
- 01:35 Just need to know that they have combined the headings view, the page thumbnails,
- 01:39 and the results on the same Navigation pane.
- 01:41 Now let’s talk about the Navigation pane itself.
- 01:44 This can be moved, I’m gonna put it back to my pages, this can be resized.
- 01:48 Now it’s a little test of dexterity.
- 01:50 If you float your mouse on that edge of the Navigation pane,
- 01:52 you’ll see a resize arrow.
- 01:54 And I can click and drag that wider or I can click and drag that narrower, right?
- 01:59 I can’t always see all of my pages so I have an option.
- 02:03 I can double-click to collapse my ribbons, that got me about an inch of room.
- 02:07 Or I can literally, I’ll go head and open up those ribbons again to show you this.
- 02:11 I can literally float my mouse on the word Navigation, and
- 02:14 I’m gonna basically rip that Navigation pane off the side of this screen here.
- 02:18 I’m gonna click and drag, don’t give up, it doesn’t glide,
- 02:21 until you get outside of it.
- 02:23 Now, I just ripped that Navigation pane off.
- 02:26 And I’m gonna position it way up here on the top, and I’m going to drag it down.
- 02:31 You see, I’m the boss of the Navigation pane.
- 02:34 And I can tell it how big it’s going to be and where it’s going to land, all right?
- 02:38 So what if I have a small laptop I’m working on and
- 02:42 I use my Navigation pane a lot?
- 02:43 Just drag that thing off of there and then resize it the way you want it.
- 02:46 So that’s called a floating Navigation pane, a floating box, and
- 02:50 they’re either floating or docked.
- 02:52 Now, it’s like the water park theme, okay?
- 02:53 So we click and where I can slowly drag it back, slowly, slowly,
- 02:58 slowly, and it locks itself in.
- 03:00 Now I’m gonna rip that thing out of there again because, maybe,
- 03:02 I don’t want my Navigation pane on the left.
- 03:04 Well, then, put it over on the right.
- 03:06 Slowly, slowly, slowly, and it’ll dock itself right on the right-hand side.
- 03:12 Who’s the boss of Microsoft Word?
- 03:14 You are, put that Navigation pane where you need it, at the time you need it,
- 03:19 resize it if you need it, or dock it in place when you want to all right?
- 03:25 That’s it, let’s have that Navigation pane open for
- 03:27 the rest of these lessons, thanks.
Lesson notes are only available for subscribers.
Lori Kaufman is a technology expert with 25 years of experience. She’s been a senior technical writer, worked as a programmer, and has even run her own multi-location business. Read more.
The Document Map in Word 2007 provides easy navigation in long documents. You can jump around your document by headings or pages. It also provides a bird’s-eye view of your document’s structure.
Recently, we showed you how to use the navigation pane in Word 2010. It is similar to the Document Map in Word 2007. Several features were added to the Navigation Pane in Word 2010, such as a Find tab and the ability to reorganize your document by dragging and dropping headings.
However, the Document Map in Word 2007 is still useful. This article shows you how to use it to navigate your document and to view your document’s structure and how you can change the style of the Document Map outline.
NOTE: To make full use of the Document Map, you must format the headings in your document using the built-in headings styles. The document outline on the Document Map is generated using the built-in headings in your document.
To view the Document Map, click the View tab on the ribbon and select the Document Map check box in the Show/Hide group.
A pane displays on the left side of the Word window. By default, the Document Map displays. Click on any heading in the outline to quickly jump to that section of your document.
You can also view a collection of thumbnails of all the pages in your document. To do this, select Thumbnails from the drop-down list at the top of the Document Map pane.
A collection of thumbnails representing all the pages in your document displays in the Document Map pane. Click on a page to quickly jump to that page.
You can select which heading level you want to display by right-clicking on the Document Map pane and selecting a Show Heading option. For example, if you select Show Heading 2, then all Heading 1 items display expanded to only show Heading 2 items. Any headings under Heading 2 are collapsed and do not show.
NOTE: You can also expand or collapse the headings using the plus and minus signs to the left of the headings.
You can resize the Document Map pane by moving your cursor over the border between the pane and your document until it looks like the cursor in the image below and says Resize. Click and hold on the border and drag it to the left or right to make the pane narrower or wider.
Unfortunately, the Document Map context menu does not provide a way to change the formatting of the Document Map outline. However, you can change this formatting by changing the Document Map style. To do this, click the Styles dialog box launcher button in the Styles group on the Home tab. You can also press Alt + Ctrl + Shift + S.
The Styles window displays. Click the Manage Styles button at the bottom of the Styles window.
On the Edit tab, on the Manage Styles dialog box, scroll in the Select a style to edit box until you find the Document Map style. Select it and click Modify.
Select the desired formatting options on the Modify Style dialog box. Use the Format button to access more options to set. Click OK when you are finished changing the formatting. You are returned to the Manage Styles dialog box. Click OK to close it.
To close the Styles window, click the X button in the upper, right corner of the window.
NOTE: In Word 2007, the Document Map sometimes displays the outline of the headings in tiny, unreadable type. This is a known bug. However, there is a workaround. The solution is to switch to Outline View and then back again. To do this, click Outline in the Document Views group on the View tab. Then, click Close Outline View on the Outlining tab.
Besides allowing you easy navigation within your document, the Document Map also tells you where you are in your document. As you scroll through your document using the scroll bar or the Page Up and Page Down keys, the Document Map highlights the current heading.
How to Use Navigation Pane in MS Word. Microsoft Word has a million features, and even after using it for a while. The Navigation Pane is a very useful feature that allows you to easily skip between sections. Even it is more useful to reorganize your documents.
How to Use Navigation Pane in MS Word
Microsoft Word has a million features, and even after using it for a while. The Navigation Pane is a very useful feature that allows you to easily skip between sections. Even it is more useful to reorganize your documents.
Reorganizing Documents with the Navigation Pane
Simply click to the View tab and then click the Navigation Pane option to enable the panel on the left-hand side.
Activate Navigation Pane
To go to a page or a heading in a Word document without scrolling, use the Navigation pane.
Browse by headings
If you apply heading styles to the headings in the body of your document, those headings show in the Navigation pane. But, it can remember that the Navigation pane doesn’t display headings that are in tables, text boxes, or headers or footers.
- In the Navigation pane, click the Headings tab.
- To go to a heading in your document, click that heading in the Navigation pane.
Browse by page
Click Pages. Then click a thumbnail image to go to that page.
When you do scroll through your document, Word highlights the page you’re on in the Navigation pane to show you where you are.
Search in your document
- In the search box at the top of the Navigation pane, type the text that you want to find.
- Click a result to see it in your document, or browse through all the results by clicking the up and down arrows.
Reorganize your document
You can move parts of your document around by moving them in the Navigation pane. You can also change the level of headings, and you can add new headings.
- In the Navigation pane, click the Headings tab.
- Do any of the following:
- To move part of the document, click the heading and drag it to a new location.
- To change the heading’s level or add a heading, right-click the heading, and then choose the action you want.
See More:
Here, You may wish to read more articles-
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Marshall Gunnell is a writer with experience in the data storage industry. He worked at Synology, and most recently as CMO and technical staff writer at StorageReview. He’s currently an API/Software Technical Writer at LINE Corporation in Tokyo, Japan, runs ITEnterpriser, a data-storage and cybersecurity-focused online media, and plays with development, with his RAID calculator being his first public project. Read more.
Microsoft Word is packed with features that improve usability and workflow efficiency. Navigation Pane is a great example, and you can use it to navigate headings, search your document for text or objects, and even easily reorganize your documents.
Reorganizing Documents with the Navigation Pane
First, you’ll need to display the Navigation Pane. You can switch to the “View” tab and select the “Navigation Pane” checkbox or simply press Ctrl+F.
Note: If you select the “Navigation Pane” checkbox, the pane will automatically appear even when opening a new Word document. If you don’t want this to happen, be sure to deselect this option when you’re done with it.
When you open the Navigation Pane, make sure you’re viewing the “Headings” tab. If you enabled the pane using the checkbox on the View menu, that should be selected automatically. If you open it with Ctrl+F, it will show you the “Results” tab by default.
With the “Headings” tab selected, the pane shows you all the headings and subheadings in your document, laid out in a nice tree view.
Clicking a heading jumps right to that heading in your document view. Right-clicking a heading reveals a menu that lets you promote or demote headings a level, insert new headings, or even delete headings.
Just be warned. When you delete a heading in the navigation pane, Word also deletes all text and objects under that heading—not just the heading paragraph itself. It’s used for removing whole sections of your document.
Word also lets you drag and drop heading to reorganize sections easily. This is especially useful, for example, when you’re trying to put together an outline.
Finally, if you use the search box at the top of the pane, Word will highlight all of the sections where search results appear.
